Drives and Navigation

As the number of files in your event grows, organization becomes essential. BackOps uses a drive-based structure to help you navigate and manage your files with clarity. Drives act as the top-level containers for files and folders within an event, allowing you to easily find, organize, and collaborate on content.

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1. Types of Drives

Every event includes three types of drives:

1. Event Drive

   • The central storage location for all event-related files.
   • Accessible to users with file.view, file.edit, or file.admin permissions at the event level.
   • Best suited for files relevant to the entire event (e.g., master schedules, global production documents).

2. Collaborator Drives

   • Each collaborator on an event has its own dedicated drive.
   • Access is determined by your permissions for that collaborator.
   • Commonly used for collaborator-specific files (e.g., a bands backline rider, a vendors proof of insurance documentation.).

3. Area Drives

   • Each area (e.g., stages, compounds, or functional zones) also has its own drive.
   • Access is controlled by area-level permissions.
   • Perfect for location-specific files, such as stage layouts or area safety plans.

💡 You’ll only see the drives you have permission to access. If you don’t have at least file.view permission for an event, collaborator, or area, that drive won’t appear in your list.

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2. Navigating Drives

To explore your drives:

• Go to the Files tab in the sidebar and click Drives.
• You’ll see all the drives available to you, organized by event, collaborator, and area.
• Selecting a drive opens its root folder, where you can browse files and create subfolders just like in any standard file system.

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3. The “Shared with Me” View

In addition to the drives list, the sidebar includes a Shared with Me section.
This isn’t a drive—it’s a personalized view of every file that has been directly associated with you.

Files appear here if:

• You created the file (ownership automatically associates you).
• You were explicitly added via a user association.

This view is especially useful for monitoring files that matter most to you, allowing you to:

• Quickly check for new versions.
• Review comments or requested changes.
• See review and approval progress.

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4. The “Shared” Folder in Collaborator and Area Drives

Inside each collaborator drive and area drive, you’ll find a special folder named Shared.
This folder contains:

• Any files that were shared with that collaborator or area through associations.

You can interact with these files according to the permissions that were set when they were shared.

⚠ Note: The Event Drive does not have a “Shared” folder because files cannot be associated directly to the event.

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5. Best Practices for Navigation

• Use drives for structured navigation by event, collaborator, or area.
• Use Shared with Me to keep track of files that are personally relevant.
• Check the Shared folder in collaborator or area drives for files shared broadly within those contexts.

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By combining drives, “Shared with Me,” and the “Shared” folder, BackOps gives you a clear, organized way to access every file you need—whether you’re managing global event documentation or tracking a specific vendor’s deliverables.