Archiving, Restoring, and Deleting Events
How to archive a finished or cancelled event, unarchive it later, and permanently delete events you never want back, one at a time or in bulk.
When a job is over, it should leave your active list without losing anything that happened on it. Archiving does that: the event drops out of active work and keeps all of its data, ready to be restored. Deleting is different. It removes an event and everything in it for good, and is meant for events you never want back, such as test events or duplicates.
Archive or delete?
| Archive | Delete | |
|---|---|---|
| What happens | The event is hidden from active work | The event and all its data are removed |
| Can it be undone? | Yes, unarchive it at any time | No |
| Use it for | Finished, cancelled, or paused jobs | Test events, duplicates, mistakes |
| Who can do it | Event admins (from Event Settings); organization admins (anywhere) | Organization admins |
When in doubt, archive. An archived event costs nothing to keep and can always come back.
Archive one event
Open Event Settings
Find Archive event
Archive it
Organization admins can also archive from the events table: open the ... menu on the event's row and choose Archive.
Archive several events at once
On the organization's events table, select the events and choose Archive in the bar that appears. Events that are already archived are skipped. Selected drafts are archived too, which is the same as discarding them. Bulk archiving is for organization admins.
Find and restore an archived event
Archived events are hidden from the events table until you turn on Show archived events in the table's view settings. To restore one, select its row and confirm Unarchive event, or choose Unarchive from the row's ... menu. The event comes back exactly as it was. An archived event cannot be opened, so restoring it from the table needs an organization admin.
Discarding a draft also archives it. A discarded draft keeps its intake progress and can be found the same way.
Delete events permanently
Deleting is done from the organization's events table, by organization admins:
Select the events
Choose Delete
Confirm
A deleted event disappears from BackOps immediately and can no longer be opened or changed. Its data and files are permanently removed by a daily cleanup 30 days later. There is no way to restore a deleted event from the app, so archive anything you might need again.