Sharing dynamic documents with collaborators and crew

Sharing gives people inside BackOps access to a document without giving them the event's Edit documents permission. People with that permission already see, edit and manage every document in the event; sharing is for everyone else.

Sharing a Document

The dialog lists who the document is Shared with, under Crew and Collaborators. Change someone's access or remove it from there; removing a share ends access immediately.

Collaborator and Crew Shares

Sharing with a collaborator gives all of that collaborator's crew access at the level you choose. It is the usual way to share: one share covers the whole company or act.

Sharing with a crew member gives that one person access. When someone has both, the crew share is the one that counts, even if it is lower than their collaborator's. Use a crew share to give one person more, or less, than the rest of their team.

Access Levels

Each share records View, Edit or Admin. In the app, everyone who reaches a document through a share reads it; the editor, the share dialog and public links are used by people with Edit documents. Creating, duplicating and deleting documents always needs Edit documents, whatever a share says. Treat a share as read access and give Edit documents to the people who maintain the event's documents.

Where Shared Documents Appear

Documents shared with a collaborator are listed on that collaborator's page, in its Dynamic Docs tab, for anyone who can see the collaborator. They open there, read only, for that collaborator's crew and for people with Edit documents. There is no variable bar in this view, so each variable uses its default value; set defaults on documents you share this way.

The event's Documents section lists documents only for people with Edit documents. A document shared with an individual crew member is not listed anywhere for them, so to put a document in front of a team, share it with their collaborator, or send a public link.